January Board Meeting Minutes

 Lake Interlochen HOA Board Meeting -- Jan. 25, 2011@ Sobel residence, 1418 Porto Bello

ATTENDING:  Ralph Sobel, Larry Glover, Herb McCauley, Ken Seipel, Roger Pendleton, Dot Wightman, Vernon Porter, Ken Conlon, Nancy Weaver, Bryan Keathley

Meeting called to order at 7 p.m.

New officers were officially elected:

Treasurer – Larry Glover

Secretary – Roger Pendleton

Committees and specific duties realigned:

Ken Conlon to chair Architectural Committee, assisted by Dot Wightman

Ken Seipel to chair Lake Maintenance, assisted by Roger Pendleton

Nancy Weaver to assist Pendleton as assistant secretary

Ralph Sobel continues as president and Bryan Keathley as vice president.

Pendleton continues as website editor.

Sobel to submit Form 802 (listing of officers and directors of non-profit organization) to Texas secretary of state.

Glover gave brief Treasurer’s report: about $57,000 bank balance; $7,253 yearly dues outstanding, but almost all payments are expected within the month. Invoices to be sent directly to Glover, copy to Sobel, for payment. Glover reported goal to pay most bills online.

Sobel reported on reaching a three-year fixed-rate deal with TXU to re-organize and reduce electricity rates. The four bills will be consolidated into one. The rate will decrease to seven cents from the 14 to 19 cents previously. The base charge will decrease from $12.90 to $7.90 per meter. 

Sobel also stated that 120 out of 140 homeowners are receiving president’s email communications.

Seipel and Pendleton to meet first part of February to transition lake maintenance responsibilities.  They will also meet with Brian Bayne re maintenance activities. They are to prepare an outline of maintenance to be emailed to HOA members.

Informational meetings with homeowners along waterway cul-de-sacs are being planned. Primary objective is to explain what the HOA does and does not do in cleaning these canal ends, as well as strengthen communication with homeowners.

Invitations will go to:

North Channel –1418, 1420, 1422, 1424 Porto Bello; 3102, 3104, 3106 Westwood.

Middle Channel – 1425, 1427, 1429 Porto Bello and 1408, 1404, 1400 Crowley

South Channel – 1104, 1102, 1100 Crowley and 1101, 1103, 1105 San Juan

West Channel – 1108, 1114 Montreau and 1107, 1105, 1103 Findlay

Old Channel North – 1209, 1205, 1203, 1201 Findlay and 1115 Montreau

Old Channel South – 700, 702, 704 Loch Lomond and 701, 703, 705 Findlay

Sobel reported that Allan Saxe will donate funds for traffic control at 2011 Christmas Lights event if the city of Arlington fails to do so.  If Saxe does provide the funds for 2011 event, the board will give approval of the content of signs acknowledging his donation. Signs were constructed and installed for last year’s display and, although all were appreciative of the volunteer effort, some concerns surfaced about the wording.  Pendleton will write sign copy for board’s approval.

Soliciting advertising for the Lake Interlochen website was rejected.  However, board members wish to study the idea in the future, as the concept of generating revenue from website advertising has merit but the timing is not right yet.

Weaver was chosen to lead a study of HOA bylaws and covenants for possible updating.  She will report findings to board later this year.

A wall repair survey of homeowners shows that seven say they need to work on their retaining walls and six say they need to repair their docks -- 10% of HOA members, who say they’ll do some work if the water in the canal system is lowered. The board decided to assist these 13 residents with the names of contractors who perform retaining wall service and dock repair regardless of the water level.  A list is being compiled. The board will continue to research and analyze the options on the impound situation.  Seipel plans to take depth findings on the impound area, as water depth in this silt-filled pond is unknown.  

Next board meeting was scheduled for Tuesday March 29. 

Meeting was adjourned at 9 p.m.

Minutes submitted by Roger Pendleton, January 27, 2011.